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Privacy Policy

Last Updated: December 31, 2025

1. Introduction

RecapCards ("RecapCards," "we," "us," or "our") respects your privacy and is committed to protecting it through this Privacy Policy.

This policy describes how we collect, use, share, and protect information when you use our website, apps, and recap/analytics services (collectively, the "Services").

By accessing or using the Services, you consent to the practices described in this Privacy Policy, which is incorporated into our Terms of Service.

2. Scope

This Privacy Policy applies to information we collect:

  • Through our website at recapcards.com and any related sites.
  • Through your use of our recap generation, storage, and analytics features.
  • In emails and other electronic communications between you and RecapCards.

It does not apply to information collected by third parties, including services you connect to RecapCards; you should review those providers' privacy policies separately.

3. Children's Privacy

Our Services are not intended for children under 13 years of age, and we do not knowingly collect personal information from children under 13.

If you believe we have information from or about a child under 13, please contact us and we will take steps to delete it.

4. Information We Collect

4.1 Information You Provide

We collect information you provide directly to us, such as:

  • Account information, including name, email address, business name, billing details, and payment information.
  • Content you upload or input (text, files, links, and other data used to generate recap cards).
  • Communication with us (support requests, feedback, email correspondence).
  • Integration data from third‑party services you connect (e.g., document systems, CRMs, communication tools).

4.2 Information Collected Automatically

When you use the Services, we automatically collect:

  • Usage information, such as features used, pages viewed, time spent, and interaction patterns.
  • Device and log information, such as IP address, browser type, operating system, and timestamps.
  • Cookie and similar technology data to understand how you use the Services, remember your preferences, and improve performance; you can control cookies through your browser settings, but disabling them may affect functionality.

4.3 Information from Third Parties

We may receive information about you from:

  • Integration partners when you connect third‑party services to RecapCards.
  • Analytics and marketing partners.
  • Publicly available sources, as permitted by law.

5. How We Use Information (Including Internal Storage)

We use the information we collect, including personal information, for purposes such as:

  • Providing, operating, and improving the Services, including generating and storing recap cards and related analytics.
  • Communicating with you about your account, billing, product updates, security notices, and support.
  • Processing payments and managing subscriptions.
  • Personalizing the Services and tailoring content and features to user preferences.

Internal Data Storage and Improvement: RecapCards stores Customer Data and usage information internally in order to:

  • Maintain a historical record of your recap content and activity.
  • Improve and refine our models, features, and user experience.
  • Develop new products and services, including AI‑driven capabilities, using aggregated and/or de‑identified data where possible.

We will not use Customer Data in a way that identifies you or your end users publicly without your consent.

We also use information for security, fraud prevention, analytics, research, and to comply with legal obligations.

6. How We Share Information

We may share information in these limited situations:

  • Service Providers: With contractors and service providers who host infrastructure, process payments, provide analytics, or support operations, subject to confidentiality and security obligations.
  • Business Transfers: In connection with a merger, acquisition, reorganization, or other corporate transaction in which personal information may be transferred as part of the business assets.
  • Legal Requirements: To comply with law, court orders, or governmental requests, or to enforce our Terms of Service and other agreements, or to protect the rights, property, or safety of RecapCards, our customers, or others.
  • With Your Consent: For any additional purpose disclosed to you and agreed by you at the time of sharing.

We may also share aggregated or de‑identified information that does not identify you personally without restriction.

7. Cookies and Tracking

We use cookies and similar technologies to:

  • Authenticate users and maintain sessions.
  • Understand how the Services are used and improve performance.
  • Support certain features and remember your preferences.

You can control cookies via your browser settings, but some features may not function properly if cookies are disabled.

8. Your Choices and Rights

You may:

  • Access and update certain account information by logging into your account or contacting us.
  • Opt out of marketing emails by using the "unsubscribe" link in those emails or contacting us; we may still send transactional or service‑related messages such as account or security notices.
  • Request deletion of your personal information by contacting us, subject to legal and operational retention requirements.

If you are in a jurisdiction that grants additional privacy rights, you may have rights to access, correct, delete, or restrict processing of your data or object to certain uses, which you can exercise by contacting us.

9. Data Security

We implement reasonable technical and organizational measures designed to protect your information from accidental loss and unauthorized access, use, alteration, and disclosure.

These measures may include encryption in transit and at rest, access controls, secure hosting, malware scanning, and staff training, but no method of transmission or storage can be guaranteed 100% secure.

10. Data Retention

RecapCards retains Customer Data and related information for as long as necessary to provide the Services, comply with legal obligations, resolve disputes, and enforce agreements.

We may retain aggregated or de‑identified data that does not identify you for analytics, research, and business purposes.

11. International Transfers

If you access the Services from outside the United States, your information may be transferred to, stored, and processed in the United States and other countries where our service providers operate, which may have different data protection laws from your jurisdiction.

By using the Services, you consent to these transfers as permitted by applicable law.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top and, where required, provide additional notice.

Your continued use of the Services after any update constitutes acceptance of the revised policy.

13. Contact Us

For questions or requests related to this Privacy Policy, contact:

RecapCards, Inc.
Email: info@recapcards.com